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The following information is valid for our Primary
School and Prep workshops conducted around our regular travel areas. Please
make sure that all teachers involved have read and understood this document. Visits
to remote areas, or traveling shows may incur slightly different conditions.
These can be discussed with Michelle (07) 3366 9393.
All students attending a Bugs Ed. workshop will be
charged the appropriate cost for that given workshop (see www.bugsed.com for
pricing). A head count will be taken by
the presenter and all students physically present will be charged the full
workshop price (teachers attend for free).
Alternative arrangements must be made for any members of the class who
are not able to make payment. These
students must be transferred to another classroom or to the library. Please note:
it is not acceptable to move non-paying students to a different part of
the same room as it often disrupts the presenter & participants. It is also not appropriate to allow students
to attend the workshop for free & to simply forgo the included activity bag
in lieu of payment.
Students who have paid for the workshop, but are
absent on the day have the option of purchasing an activity bag for half
price. This decision must be made by the
teacher before the end of the workshop session & will be reflected in the
invoice. Please make sure you are
familiar with your school’s refund policy regarding incursions before the
workshop.
For various reasons, student attendance on the day is
sometimes significantly lower than the initial number booked in. We will contact you several days before the
workshop to confirm expected numbers and can adjust group size and session times
accordingly. We may suggest combining
smaller groups into a single session, to reduce the wear & tear on our live
insects & our presenter’s vocal chords.
We will still keep our group sizes small (maximum 35 students per
session) to ensure that the quality of our workshops are maintained and that
students enjoy a hands-on, interactive experience.
There is a limit of one teacher’s resource pack and
one insect poster per class. Extra
teacher’s resource packs or insect posters can be ordered for $5.50 each. Please request any extras at the time of
booking, so that we can bring them along on the day.
A teacher is required to be in attendance for the full
duration of each workshop session.
Whilst our presenters hold blue cards & are experienced educators,
we do not consider it appropriate to act in the place of qualified teaching
staff. Parents are welcome to attend
workshops free of charge. We do however
ask that younger siblings remain seated with their parents so that they do not
interrupt the performance.
Problem Students:
Our Bugs Ed. presenters are experienced in dealing
with children. However, we reserve the
right to remove children from our workshops if they risk damaging our displays
or endangering our live insects by not following instructions, or if they
severely disrupt or interfere with the learning & enjoyment of the other
participants. In the unlikely event that
a child is removed from a workshop, their payment will be refunded in full,
provided they do not receive an activity bag. If an activity bag is required,
then only half of the full workshop price will be refunded.
We do realize that our audience will be excitable and
we take that into account. We have thankfully
never had to evict a student from our workshops to date.
A full list of our Workshop Requirements is available
at www.bugsed.com. We ask that a qualified member of staff set up
any computer equipment prior to the start of the workshop. The proper set up & running of computer
equipment is vital for a prompt starting time & ensures the entire workshop
runs smoothly. Make sure the presenter
is aware of any passwords, usernames & log-ins in case your computer is
designed to automatically lock after a given amount of time.
We also ask that the room is set up in accordance with
our requirements before the arrival of our presenters.
We arrive at the school 30 minutes before the stated
workshop starting time to set up our equipment and to ensure a prompt
start. We ask that teachers arrive to
the workshop venue on time and settle the students promptly. Our presenters have a lot of material to
cover in the session time and late arrival means less time for things such as
questions. Punctual arrival &
departure of groups is extremely
important when multiple classes are being run back to back. If for any reason the start time is delayed,
we do our best to make up the lost time and can sometimes stay back longer if
needed.
Payment:
An invoice will be left with the office after the
workshop. Payment must be arranged
within 30 days of the invoice date.
Preferred payment is via electronic funds transfer to
the following account:
Account Name:
Bugs Ed.
Account Number: 20186270
BSB: 124-001
Bank & Branch
Details: Bank of
Please email a payment notification to michelle@bugsed.com
or fax to (07) 3366
9393.
A cheque can also be made payable to Bugs Ed. and posted to the following address:
Bugs Ed.
We ordinarily do not charge cancellations fees. We do however ask that when cancelling or
rescheduling a workshop that at least 1 month notice is given. Our workshops fill up very quickly and
certain months are booked out months in advance. This can make it very difficult to change
dates. Please bear this in mind whilst making a booking.
In the unlikely event that a presenter cannot run a
workshop through illness or other unforeseen circumstances we do our utmost to
give as much notice as possible. We also
endeavor to reschedule the workshop as near as possible to your chosen date.
Risk Assessment:
As our workshops are conducted on school premises, it
is assumed that you will complete your own risk assessment & safety
documentation in accordance with your school’s guidelines. To help you adequately assess the risks
involved in our workshops, please see www.bugsed.com for an outline.
Bugs Ed. is happy to accommodate all students & we
have experience in conducting workshops for bi-lingual classes, special needs
groups and students with
behavioural problems and disorders. If you have students that fit any of these
categories, please notify us when making your booking. It is important for us to know this
information before we visit your school, especially when live insects are
involved.